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Managing Captured Data

When your uploaded scanned images have been processed, the captured response data can be viewed in Captured Data and exported to a spreadsheet. A preview of each form page image is also available.

Choose the Captured Data tool from the Application toolbar to access Captured Data.

captured data icon

 

 

Publications
Publications Panel
Forms in the publication
Forms Panel
Form Pages and response data
Form Pages Panel
Preview a Form Page Image
Reprocess Errors in Response data
Re-set Publication Settings
View a Video on Recognition Settings

Publications

When you publish a form template, the publication information is stored in Captured Data awaiting the returned processed responses from your scanned in forms. 

When you first access Captured Data you will be presented with a list of the Publications that have been performed in FormReturn.

Click to select your Publication to view the forms, form pages and captured response data.

 

 

 

 

 

A screenshot of the Captured Data Publications window showing the Publication Name and the Publication Type.

Publications Panel

Refresh - update any recent publications or processed response Data.

Clear Data - delete the captured data from selected publications.

Delete - delete the selected publications.

Export Data -  save captured data from the selected Publication as a CSV File and export to a spreadsheet for printing.  Export Captured Data.

Rename - Change the name of a selected publication.

Settings - Click to re-set the selected publication's settings.

Forms in the Publication

Select a form and click the Form Pages Tab to view the captured response data for each form page.

 

 

 

 

 

A screenshot of the Forms window. If an aggregation rule was set, there will be a form score for each form.

  • Forms Panel: The selected Publication Name is shown in the Forms panel at left.
  • ID: is automatically generated for use by FormReturn when linking data.
  • Form Password: is the Form ID Barcode value for the publication.
  • Form Score: The total score given for each page if the aggregation rule was used.
  • Error Count: Any errors with the processing of response data will be shown here.

Forms Panel

 

 

 

 

 

 

  • Publication Name: The name of the selected publication.
  • Refresh Button: Click to update newly processed data.
  • Delete Button: Click to delete selected forms.
  • Export Data Button: Click to export the captured data from the publication to a spreadsheet.

Form Pages

Click to select the form page to view the response data and and image preview of the form page.

 

 

 

 

 

 

 

 

A screenshot of the Form Pages window showing the captured checkbox mark values of the selected form page.

If a form hasn't been processed, the Processed Time will read as unprocessed.

If you think it should have been processed, look for it in Unidentified Images in the Processing Queue.

Errors in Response data can be reprocessed.  Reprocess Forms with Errors

Form Pages Panel

 

The selected Publication name.

The Form ID of the selected form page.

Refresh - to update recently added publications or processed data.

Clear Data - deletes captured data from a selected form.

Preview - View the selected form page image.

Reprocess - Manually re-process any errors in the captured response data of the selected form page.

 

Preview a Form Page Image

 

 

 

 

 

 

 

 

 

 


View the full size scanned image of the selected processed form page, by using the zoom tool and the scroll bars to move around the page.

Click the Preview button in the Form Pages panel to view the mark detection of the captured data.

 

If there is an error in any of the processed response data, an error dialog will open with details of the error.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If there are errors in any of the response data you can manually reprocess it then save as captured data.

Reprocess Errors in Response Data

Occassionally captured response data from processed forms will throw an error for one reason or another. Errors are usually due to badly scanned images or lines drawn through the checkboxes.

The form can be manually re-processed to detect the response data.

If your forms are often throwing errors, do a test preview to test your scanner's settings.

If pencil was used to make the marks in checkboxes, the FormReturn's recogniton settings or the scanner settings will probably have to be changed.

Select the Form Page
Detect the Segment Area
Detect Response Data
Manually reprocess errors in the Response data.
Save Response Data

Select the Form Page.

 

 

 

 

 

 

 

 

 

Screenshot of response data showing errors in the Captured Value.

  • Click the Reprocess button in the Form Pages panel.

 

Detect the Segment Area

The form image will open in the reprocessing window, and the segment area should have been automatically selected, otherwise you can manually select it.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

It is important that all the checkboxes are aligned inside of the fragment edges for the detection of the response data. If the Fragments aren't properly aligned Click here>>

Manually Select the Segment Area.

If the segment area isn't auto selected, manually select if by using the 'Select Segment Area' tool at the top of the window.

 

 

Use your mouse to drag the selection area from the top right segment barcode to the bottom left segment barcode. Keep the selection edges exactly aligned with the barcode edges.

Detect Response Data

 

Click the Detect Data button in the Detection panel to show the detected response data.

 

 

 

 

 

 

Manually reprocess errors in the Response data.

  • Click the settings button in the Segment Area panel.

 

 

 

The Segment Area Selection Settings dialog will open.

 

 

 

 

 

 

 

 

 

  • Click Detect Data to show the detected response data.
  • Select the Fieldnames with errors one at a time and manually select the checkbox mark value.

Save Response Data

 Click the Update button and check the response data to make sure it's all correct.

 

Then click the Save button in the Detection panel.

 

 

 

If Fragments aren't aligned














The fragments edges in this image aren't properly aligned, some of them are touching the checkboxes.

  • Overcome this problem by increasing the Fragment padding.

This will make the fragment detection area bigger so that all the fragment edges on the segment are aligned with the checkboxes.

Re-set Publication Settings

Re-set the recognition settings for a published form template or download published form template files from FormReturn's database.

 

 

 

 

 

 

 

  • Use the Settings button in the Publications panel to open the Publication Settings dialog.

 

 

 

 

 

 

 

 

 

 

 

 

Re-set the Recognition Settings for a Publication

When would you need to reset the Recognition Settings for a Publication?

When the data captured from scanned form images isn't detected properly.

The reason could be that pencil was used by the respondents and the marks aren't dark enough to be detected by FormReturn.

  • Click the  Settings button.
  • Increase the Recognition luminence or mark threshold settings and save. Note: Don't increase the Luminence to any more than 200. More Information on Recognition Settings.

View a Screencast on Recognition Settings

Download a published form template from FormReturn's database.

Once a form template file has been published, but may have been accidently deleted, it can be downloaded again from the database.

  • Select the publication.
  • Click the Download button and re-name the file.
  • Choose the save to location and click Save.